Employee Provident Fund (EPF) Registration
Employees' Provident Fund compliance is an important part of payroll governance for covered establishments. We assist employers with EPF registration, onboarding formalities, wage-structure review, and ongoing practical guidance under the EPFO framework.
Documents required for EPF Registration
- Certificate of Incorporation (Private Limited Company) and Certificate of Registration of the Firm (Partnership Firm)
- MOA & AOA (Private Limited Company) and Partnership Deed (Partnership Firm)
- Rental Agreement or Lease Agreement
- PAN Card of Company or Firm
- Address Proof
- ID Proof – Pan Card / Election Card / Passport / Driving License (Directors / Partners)
- List of Directors / Partners
- Registration copies with other departments, such as GST or Profession Tax, if applicable.
- First Invoice raised by the company
- A true copy of Board Resolution
Frequently Asked Questions
Who must register with the Employees' Provident Fund Department?
Any government, public sector, or private sector entity with 20 or more employees generally needs to register with the PF Department. The application should be filed within one month of reaching the threshold. Employers who want to extend provident fund benefits voluntarily may also apply for registration.
Should all employees be covered under the Act?
Employees drawing basic salary up to Rs. 15,000 are generally required to contribute to the Provident Fund. Employees drawing above Rs. 15,001 may become members subject to the applicable rules.
When calculating the limit of 20 employees, are all employees and contract labour counted?
The threshold of 20 includes permanent, semi-permanent, and contract workers such as housekeeping, security, and other outsourced staff engaged for the business.
If an employee's basic pay is Rs. 50,000, should PF be contributed on the entire amount?
Not necessarily. The Act prescribes PF contribution on the basic statutory limit of Rs. 15,000. However, employers may contribute on a higher amount if they wish.
If the employer contributes 12% on the basic limit of Rs. 15,000, can the employee contribute more?
Yes. An employee may choose to contribute more, up to the basic salary limit, through Voluntary Provident Fund (VPF).